YaPhoto

Legal

Terms of serviceIn plain English.

Last updated [date]

Draft for legal review. Not yet in force. Highlighted items in brackets still need to be filled in.

About these terms

These terms are an agreement between you and [legal entity name] ("YaPhoto", "we", "us") for using YaPhoto. Organisers agree to them when they create an account. Guests agree to the parts that apply to guests when they use an event gallery.

Accounts

  • You must be 18 or over to create an organiser account.
  • Keep your sign-in details and event codes secure. You are responsible for activity under your account.
  • If you invite a host or team member, you're responsible for giving them the right access.

Organisers' responsibilities

When you upload photos or run an event, you confirm that:

  • you have the right to upload and share the photos, including permission from the photographer where needed;
  • you have a lawful basis to process the personal data in the photos, and you'll tell guests the event uses YaPhoto;
  • you'll respond to reasonable requests from people in the photos, such as removing a photo of them;
  • you'll follow our acceptable use rules.

Guests

Guests can use an event gallery free. Use the photos for personal purposes. Don't try to access photos that aren't shared with you, or use another person's selfie to find their photos.

Acceptable use

You must not use YaPhoto to:

  • upload illegal content, or content that sexualises children;
  • identify, track or surveil people, or build a database of faces;
  • upload photos of people taken without their knowledge in private places;
  • break the law, infringe others' rights or harass anyone;
  • interfere with the service, test its security without permission, or get around usage limits.

We may remove content or suspend accounts that break these rules.

AI sorting and face matching

AI sorting and face matching are automated and not perfect. A photo may occasionally be shared or kept private when it shouldn't be, or a guest may not find every photo they're in. When the AI isn't sure, photos stay private. Organisers can review and change any decision, and can hold photos for approval before guests see them.

Your content

You keep ownership of the photos and content you upload. You give us a limited licence to store, process, resize and display it only to run YaPhoto for you, including showing photos to guests under the event's sharing rules. This licence ends when the content is deleted, apart from backups that roll over within 35 days.

Your branding stays yours. We may show your studio name on the guest pages of your events, as you set up.

Storage and deletion

  • Event photos and face data are deleted 60 days after the event ends by default, or sooner if you delete the event.
  • Full-size originals are kept for the window you choose, or not at all when originals stay with the photographer.
  • Download anything you want to keep before it is deleted. Deleted content cannot be recovered.

Plans and payment

  • Prices are shown on our pricing page and charged in [currency].
  • Monthly plans renew each month until cancelled. Cancelling takes effect at the end of the current month.
  • Single-event fees are non-refundable once guests have accessed the gallery, unless the law says otherwise.
  • We'll give at least 30 days' notice of price changes for monthly plans.

Print orders

  • When a guest orders prints, they buy them from the event's photographer or organiser, who sets the prices. YaPhoto runs the order and payment and keeps a platform fee of [10]% of the print prices. When our print lab fulfils an order, YaPhoto also keeps the lab's cost, and delivery is charged at the lab's price.
  • Organisers who sell prints connect a Stripe or Paystack account and agree to that provider's terms. They are responsible for printing and delivering the orders they fulfil themselves, for print quality, and for any tax due on their sales.
  • Guests should contact the organiser about a problem with their prints. Refunds are made through the payment provider. YaPhoto may refund a guest and recover the amount from the organiser's share where an order wasn't fulfilled.

Ending your account

You can close your account at any time. We may suspend or close an account that breaks these terms, or that hasn't paid, with notice where reasonable. When an account closes, its events are deleted on their normal schedule or sooner.

Disclaimers

We work hard to keep YaPhoto running and accurate, but the service is provided "as is". We don't promise it will be uninterrupted or error-free, or that every guest will find every photo they're in.

Liability

Nothing in these terms limits liability that can't be limited by law. Otherwise, our total liability to you is limited to the fees you paid us in the 12 months before the claim, or [amount] if you haven't paid anything. We aren't liable for indirect losses such as lost profits or lost business.

Indemnity

If you're an organiser, you'll cover our reasonable costs if a claim is brought against us because of photos you uploaded or because you broke these terms.

Governing law

These terms are governed by the laws of [country / state], and disputes go to the courts of [jurisdiction]. If you are a consumer, you also keep the protections of the law where you live.

Changes

We may update these terms. We'll give organisers at least 30 days' notice of important changes by email. Continuing to use YaPhoto after that means you accept them.

Contact

[legal entity name], [registered address]
[hello@ email]